Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: -  Work Item: Construction Management and Resident Engineer Services: Provide a Construction Manager (CM) who is a licensed professional structural engineer in California or has a degree in construction science, construction management, architecture, or engineering, subject to County approval.
• Quantity: -  Unit: -  Work Item: Construction Administration and Oversight: Perform daily inspection, survey quality control, environmental monitoring coordination, and administrative services during construction.
• Quantity: -  Unit: -  Work Item: Construction Management Plan (CMP) Preparation: Prepare a project-specific procedures manual for County approval, including Project Organization, Meetings, Communications Management, Authority Levels for Approval, Management Reports, Document Management, Clarifications and Contract Interpretations, Defective Work Correction, Record Drawings, Safety, Photo/Video Documentation, Certified Payroll Review, Special Inspections, and Other Tasks.
• Quantity: -  Unit: -  Work Item: Pre-Bid Document Review and Scheduling: Review final contract plans, specifications, permits, agreements, RE files; prepare and update project schedule including preconstruction and construction utility relocations, and notification timelines.
• Quantity: -  Unit: -  Work Item: Project Meetings Administration: Schedule and conduct project review, pre-bid, pre-construction, weekly, and as-needed meetings with County, Design Engineer, contractor, regulatory agencies, and utility companies; take and distribute minutes.
• Quantity: -  Unit: -  Work Item: Pre-Construction Conditions Documentation: Document pre-construction site conditions using photographs, videos.
• Quantity: -  Unit: -  Work Item: Project Management: Provide monthly process reports including accomplished and anticipated tasks, pending issues, Contract Change Order (CCO) analysis, Notice of Potential Claims (NOPC) analysis, scheduled completion dates, and project budget summary.
• Quantity: -  Unit: -  Work Item: Administrative Management & Related Services: Ensure contractor's work is per contract documents, State regulations, and County objectives for cost, time, and quality.
• Quantity: -  Unit: -  Work Item: Weekly Status Reports: Provide summaries of work, photos, schedule status, unresolved deficiencies, defective work, outstanding CCOs, and claim status.
• Quantity: -  Unit: -  Work Item: Inspection Services: Review and verify contractor's Critical Path Method (CMP) schedule and monthly updates; perform daily inspection of all contractor activities, recording job stamp, date, weather, items performed, hours, measurements, worker names/classifications, equipment numbers, subcontractor personnel, conversations, conflicts/resolutions, and non-compliance in a daily diary.
• Quantity: -  Unit: -  Work Item: Structure Representative, Inspector and Testing: Perform all necessary inspections of structures, materials, daily inspections, diaries, RFIs, and review/track contractor/subcontractor/independent party submittals.
• Quantity: -  Unit: -  Work Item: Stormwater Management, Reporting, and SWPPP Compliance: Coordinate with agencies for permits; provide Qualified SWPPP Developer (QSD) for review of Construction Site Monitoring Plan and Qualified SWPPP Practitioner (QSP) for project duration; enforce proper handling/storage of pollutants; record/address non-compliance and SWPPP violations.
• Quantity: -  Unit: -  Work Item: Utility Coordination: Coordinate electrical service points, water service connections, protect-in-place measures, and scheduling of utility relocations/installations.
• Quantity: -  Unit: -  Work Item: Pay Estimates and Contract Change Orders (CCO) Management: Receive, record, review CCOs and contractor requests for changes; assist in CCO creation; track extra work; ensure monthly progress payments reflect CCOs; track construction quantities daily/weekly/monthly; receive Certificates of Compliance or Release Tags for materials.
• Quantity: -  Unit: -  Work Item: Interpretation and Resolution: Consult with County and Design Engineer for interpretation of drawings and specifications, and assist in resolving questions.
• Quantity: -  Unit: -  Work Item: Staffing Schedule Provision: Provide monthly staffing schedule for County approval; review weekly contractor construction schedule updates and track delays/accelerations.
• Quantity: -  Unit: -  Work Item: Project Close Out: Schedule walk-through with County; coordinate preparation of punch list; deliver statement of project completion; recommend acceptance; obtain Proposed Final Estimate signed by CM and contractor; verify operating and regulatory agency permits and inspections are complete.
• Quantity: -  Unit: -  Work Item: Submit Close Out Items: Provide all records, maps, plans, warranty information, O&M manuals, maintenance logs, facilities operation instructions, maintenance agreements, approved shop drawings, submittals, and manufacturer's literature.

NAICS Classification

NAICS 541330 – Engineering Services (Providing Resident Engineer and Construction Manager services, including project administration, quality assurance, construction engineering, and inspection)., NAICS 236220 – Commercial and Institutional Building Construction (Providing construction oversight and management for a new office building)., NAICS 541620 – Environmental Consulting Services (Managing Storm Water Pollution Prevention Plan (SWPPP) compliance and environmental monitoring).

Records and Due Date

This bid opportunity was entered into BidAmerica on December 11, 2025, and was last updated on December 10, 2025. All bids and/or proposals are due on January 8, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Calaveras County. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Calaveras County prior to bidding.