Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: LS  Work Item: Provide Residential Property Management Services for City-owned properties at Alameda Point.
• Quantity: -  Unit: LS  Work Item: Tenant relations, customer service, and management, acting as primary contact for tenants and prospective tenants.
• Quantity: -  Unit: LS  Work Item: Market vacant residential properties, prepare advertising materials, and show properties to prospective tenants.
• Quantity: -  Unit: LS  Work Item: Collect and screen tenant applications in compliance with real estate laws.
• Quantity: -  Unit: LS  Work Item: Draft new leases, renewals, and notices using City-approved templates.
• Quantity: -  Unit: LS  Work Item: Collect all rents, security deposits, fees, and other amounts due from tenants.
• Quantity: -  Unit: LS  Work Item: Coordinate, track, and manage new tenant move-ins, move-outs, relocations, and security deposits.
• Quantity: -  Unit: LS  Work Item: Ensure compliance with the City of Alameda's Rent Ordinance, assist with rent credits or relocation assistance.
• Quantity: -  Unit: LS  Work Item: Maintain business-like relations with tenants, receive, track, and respond to requests/complaints within two business days.
• Quantity: -  Unit: LS  Work Item: Provide and maintain an online portal for tenant information.
• Quantity: -  Unit: LS  Work Item: Maintain tenant contact information and notify tenants of special events, construction, utility outages, road closures.
• Quantity: -  Unit: LS  Work Item: Coordinate and participate in periodic Tenant Community Meetings.
• Quantity: -  Unit: LS  Work Item: Coordinate and notify tenants in advance of inspections, tours, and necessary entries.
• Quantity: -  Unit: LS  Work Item: Financial Management utilizing professional market expertise for rental rates and security deposits.
• Quantity: -  Unit: LS  Work Item: Calculation, tracking, and collection and deposit of rents, tenant bill backs, and fees.
• Quantity: -  Unit: LS  Work Item: Track and report late payments/delinquencies, determine repayment schedules.
• Quantity: -  Unit: LS  Work Item: Process payment for approved bills, expenses, vendor invoices, taxes, and reimbursements.
• Quantity: -  Unit: LS  Work Item: Maintain complete books and records in accordance with generally accepted accounting principles.
• Quantity: -  Unit: LS  Work Item: Prepare operating budgets, monthly management reports, detailed financial reports, and annual reports.
• Quantity: -  Unit: LS  Work Item: Bill City for management fees according to the service provider agreement.
• Quantity: -  Unit: LS  Work Item: Property Maintenance and Operations, including tracking maintenance and repair requests, and managing tenant-related issues.
• Quantity: -  Unit: LS  Work Item: Coordinate repairs (in-house or through third-party vendors) and preventive maintenance.
• Quantity: -  Unit: LS  Work Item: Manage unit turnovers and market-ready processes.
• Quantity: -  Unit: LS  Work Item: Oversee exterior landscaping and ensure professional property appearance.
• Quantity: -  Unit: LS  Work Item: Coordinate and cause work to be performed for emergency repairs and services 24/7.
• Quantity: -  Unit: LS  Work Item: Engage, administer, and oversee work performed by third-party vendors, ensuring best value and compliance with City procurement policies.
• Quantity: -  Unit: LS  Work Item: Obtain budgets/estimates for work, negotiate service terms, supervise performance, and obtain insurance certificates for third-party vendors.
• Quantity: -  Unit: LS  Work Item: Perform routine annual property inspections, documenting findings.
• Quantity: -  Unit: LS  Work Item: Maintain an inventory listing of all City-owned equipment and supply items.
• Quantity: -  Unit: LS  Work Item: Participate in meetings for large capital improvement projects, assist with tenant coordination/relocation.
• Quantity: -  Unit: LS  Work Item: Provide all other services normally performed in connection with professional residential development management.
• Quantity: -  Unit: LS  Work Item: Legal and Administrative oversight, ensuring compliance with Fair Housing Act, state and federal laws, and local ordinances.
• Quantity: -  Unit: LS  Work Item: Obtain and maintain all appropriate permits, certificates, and licenses, including a City of Alameda Business License.
• Quantity: -  Unit: LS  Work Item: Refer legal actions concerning tenants to the City Attorney's office.
• Quantity: -  Unit: LS  Work Item: Promptly deliver all notices of claims, injury, or damage to the City.
• Quantity: -  Unit: LS  Work Item: Maintain property records and documentation, respond to City's requests.

NAICS Classification

NAICS 531311 – Residential Property Managers, NAICS 531390 – Other Activities Related to Real Estate

Records and Due Date

This bid opportunity was entered into BidAmerica on February 17, 2026, and was last updated on March 4, 2026. All bids and/or proposals are due on March 4, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Alameda City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Alameda City prior to bidding.