Unofficial Notice of Invitation to Bid (NIB)

Marin County is seeking bids from qualified and interested contractors for the following project titled, Multi-Jurisdiction Local Hazard Mitigation Plan, identified under Solicitation ID: 2882. Work is to be performed near 3501 Civic Center Dr, San Rafael, CA 94903, USA in Marin County.

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General Project Description

The County of Marin's Office of Emergency Management (OEM) is seeking qualified consulting firms to expand and update its FEMA-approved Multi-Jurisdictional Local Hazard Mitigation Plan (MJLHMP). The consultant will lead the development, drafting, and coordination of a comprehensive hazard mitigation plan, incorporating participation from K-12 public schools and special districts within Marin County. This effort aims to increase regional hazard mitigation planning capacity, risk awareness, and future mitigation funding eligibility, ensuring compliance with federal and state policy standards, including the Disaster Mitigation Act of 2000 and the 2025 FEMA Local Mitigation Planning Policy Guide. The selected consultant will act as the lead plan author and technical expert, facilitating jurisdictional participation, completing plan elements, and supporting plan adoption and FEMA approval by April 2, 2027.

General Bid Items

Quantity: - Unit: LS Work Item: Project Management - Develop and maintain a project management plan, coordinate across approximately 21 jurisdictions, maintain version-controlled documentation system, submit monthly progress reports, support Cal OES/FEMA audit readiness.
Quantity: - Unit: LS Work Item: Stakeholder Engagement & Onboarding - Engage and onboard Marin County Office of Education and 21 participating jurisdictions, facilitate kickoff and coordination meetings, develop and distribute onboarding and planning guidance materials.
Quantity: - Unit: LS Work Item: Risk, Hazard, & Vulnerability Assessment - Conduct Level 2 HAZUS analysis, assess land use, socio-demographic, and hazard exposure, produce GIS maps with WCAG 2.1 Level AA compliance, compile vulnerability profiles for each jurisdiction.
Quantity: - Unit: LS Work Item: Capability & Gap Assessments - Evaluate each jurisdiction's planning, technical, financial, and organizational capacity, document policies and existing mitigation tools, identify capability gaps using FEMA Plan Review Tool criteria.
Quantity: - Unit: LS Work Item: Mitigation Strategy Development - Facilitate mitigation action development meetings, support each jurisdiction in identifying at least 3 mitigation actions, compile mitigation action tables aligned with FEMA and Cal OES guidance.
Quantity: - Unit: LS Work Item: Public Outreach & Plan Integration - Update 2023 MHLHMP base plan and integrate approximately 21 new annexes, respond to feedback from jurisdictions, OEM, Cal OES, and FEMA, deliver all plan versions in Word, PDF, and HTML/accessible formats, provide redlined version during review.
Quantity: - Unit: LS Work Item: GIS & Metadata Deliverables - Deliver GIS shapefiles or geodatabases for proposed mitigation actions and assets, include metadata (jurisdiction, hazard type, action ID, etc.), coordinate with OEM to align with Marin GIS HUB/AGOL standards.
Quantity: - Unit: LS Work Item: Plan Adoption & FEMA Approval - Provide adoption templates, support jurisdictions in passing resolutions, submission of the full plan and annexes to Cal OES and FEMA, revise based on final feedback, deliver final plan in print-ready, HTML, and accessible formats.

NAICS Classification

NAICS 541611 – Administrative Management and General Management Consulting Services (Project management, coordination of planning efforts, strategy development for hazard mitigation plans)., NAICS 541618 – Other Management Consulting Services (Specialized consulting related to hazard mitigation, compliance with FEMA/Cal OES policies)., NAICS 541370 – Surveying and Mapping (except Geophysical) Services (Producing GIS maps, geospatial data, and risk assessments for hazard identification)., NAICS 541620 – Environmental Consulting Services (Hazard, risk, and vulnerability assessments, particularly in the context of environmental factors and disaster mitigation).

Records and Due Date

This bid opportunity was entered into BidAmerica on December 10, 2025, and was last updated on December 9, 2025. All bids and/or proposals are due on February 5, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Marin County. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Marin County prior to bidding.