Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: -  Work Item: Process lease renewals, terminations, and/or new leases.
• Quantity: -  Unit: -  Work Item: Calculate operating expense estimates for each tenant.
• Quantity: -  Unit: -  Work Item: Collect monthly operating expense reimbursements.
• Quantity: -  Unit: -  Work Item: Manage accounts receivables.
• Quantity: -  Unit: -  Work Item: Collect rents and security deposits.
• Quantity: -  Unit: -  Work Item: Bill late fees, as appropriate.
• Quantity: -  Unit: -  Work Item: Prepare and serve 3-day pay or quit notices, if so directed.
• Quantity: -  Unit: -  Work Item: Log rent checks and other receivables received for financial reporting purposes.
• Quantity: -  Unit: -  Work Item: Gross up of year-end operating expenses and billing of triple-net expenses, in accordance with tenant’s lease.
• Quantity: -  Unit: -  Work Item: Calculate operating escrows to be billed to tenants.
• Quantity: -  Unit: -  Work Item: Maintain evidence of proper selection process of any contractors necessary to perform maintenance or repair services, in accordance with TJPA procurement rules.
• Quantity: -  Unit: -  Work Item: Manage any contractor service agreements, enforcing all terms and conditions and ensuring timely payment for services properly rendered.
• Quantity: -  Unit: -  Work Item: Oversee onsite engineering and day porter personnel.
• Quantity: -  Unit: -  Work Item: Oversee vendor services and contract administration pertaining to property management, including all applicable common areas.
• Quantity: -  Unit: -  Work Item: Collect and monitor proof of insurance for tenants and vendors.
• Quantity: -  Unit: -  Work Item: Field tenant work order calls, dispatch and follow-up, as appropriate.
• Quantity: -  Unit: -  Work Item: Log all tenant maintenance requests for future reference.
• Quantity: -  Unit: -  Work Item: Coordinate all scheduled and unscheduled maintenance work.
• Quantity: -  Unit: -  Work Item: Manage communications to TJPA and tenants regarding building issues that might affect occupancy, (e.g., window washing, elevator repairs, lobby floor repairs).
• Quantity: -  Unit: -  Work Item: Provide property inspections and tours.
• Quantity: -  Unit: -  Work Item: Manage tenant move-ins and move-outs.
• Quantity: -  Unit: -  Work Item: Handle tenant relations.
• Quantity: -  Unit: -  Work Item: Coordinate and supervise minor tenant improvement work, (e.g., paint, floor coverings).
• Quantity: -  Unit: -  Work Item: Coordinate any required fire life safety exercises and ensure full compliance and proper maintenance of fire life safety devices and systems.
• Quantity: -  Unit: -  Work Item: Coordinate any ADA compliance issues.
• Quantity: -  Unit: -  Work Item: Coordinate any required vertical circulation maintenance, both routine and emergency.
• Quantity: -  Unit: -  Work Item: Prepare monthly narrative report regarding property operations with detailed financial results.
• Quantity: -  Unit: -  Work Item: Identify and address emergency situations immediately upon occurrence and provide follow-up remediation while keeping TJPA staff informed.
• Quantity: -  Unit: -  Work Item: Provide a service request and dispatch system, operates 24 hours per day, every day of the year, accessible by tenants and TJPA.

NAICS Classification

NAICS 531311 – Residential Property Managers (Property management services for residential components of mixed-use assets.), NAICS 531312 – Nonresidential Property Managers (Property management services for commercial and non-residential components of mixed-use assets, including financial administration and operational oversight.), NAICS 541611 – Administrative Management and General Management Consulting Services (Contract administration, compliance with procurement rules, financial reporting, and general management oversight functions.)

Records and Due Date

This bid opportunity was entered into BidAmerica on February 16, 2026, and was last updated on February 16, 2026. All bids and/or proposals are due on March 31, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Transbay Joint Powers Authority. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Transbay Joint Powers Authority prior to bidding.