Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: -  Work Item: Project Management, including kick-off meetings, monthly project review meetings, agency coordination meetings (FRA, SCRRA, Caltrans), project schedule and scope management, permit/license tracking, project file review, agency correspondence management, design document approval coordination, project documentation processing, and quiet zone notice preparation.
• Quantity: -  Unit: -  Work Item: Existing Site Review and Data Collection, including site visits, collection of traffic volume data, collision data, railroad activity data, and review of As-Built/Record Drawings.
• Quantity: -  Unit: -  Work Item: Technical Memorandum of Existing Conditions, summarizing site investigation findings, traffic data, existing constraints, and potential Engineering Alternate Safety Measures (ASMs) or Supplemental Safety Measures (SSMs).
• Quantity: -  Unit: -  Work Item: FRA Quiet Zone Calculator and Train Horn/Quiet Zone Risk Analysis, including performing scenarios with the Quiet Zone Calculator, calculating a Quiet Zone Risk Index (QZRI), and providing comparative analysis.
• Quantity: -  Unit: -  Work Item: Diagnostic Team Evaluation Meeting, including conducting a meeting for all public, pedestrian, and private highway-rail grade crossings within the proposed quiet zone, and a field meeting.
• Quantity: -  Unit: -  Work Item: Conceptual Plans and Cost Estimates, including developing concept plans and cost estimates for proposed railroad crossing improvements.
• Quantity: -  Unit: -  Work Item: Traffic and Pedestrian Study, including new traffic and queuing studies and pedestrian safety studies for all crossings within the quiet zone, submitted to SCRRA and CPUC.
• Quantity: -  Unit: -  Work Item: Preliminary Environmental Determination, including environmental analysis under California Environmental Quality Act (CEQA) and assisting in identifying necessary environmental documents.
• Quantity: -  Unit: -  Work Item: Design Development (30% and 60% Design), including preparation of Design Documents for railroad crossing improvements and unsecured pedestrian access points, U.S. DOT National Highway-Rail Grade Crossing Inventory Form completion, and detailed information on proposed SSMs/ASMs.
• Quantity: -  Unit: -  Work Item: Final Plans, Specifications, and Cost Estimates (100% Design), serving as Construction Documents (CD), submitted to SCRRA and affected jurisdictions for approval.
• Quantity: -  Unit: -  Work Item: Quiet Zone Noticing, including assisting with filing Notice of Intent, consolidating comments from affected railroads, and filing Notice of Establishment.
• Quantity: -  Unit: -  Work Item: Coordinate Submission of Pertinent Applications and Approvals, including preparation of applications for FRA and CPUC, submission management and tracking, responding to agency comments, and obtaining approval documentation.
• Quantity: -  Unit: -  Work Item: Assist in Seeking Funding Opportunities, including identifying eligible grant programs, evaluating funding alignment and strategy, and preparing grant readiness materials.
• Quantity: -  Unit: -  Work Item: Work Item (Optional Element): Level of effort to extend the quiet zone to include the at-grade railroad crossing on Gabbert Road, including high-level preliminary improvements analysis.

NAICS Classification

NAICS 541330 – Engineering Services (For conducting traffic/queuing studies, quiet zone risk analysis, conceptual and final engineering design plans, identifying safety measures, and overall project management related to engineering aspects)., NAICS 541620 – Environmental Consulting Services (For preparing preliminary environmental determination and analysis under CEQA)., NAICS 541611 – Administrative Management and General Management Consulting Services (For assisting in identifying and pursuing grant funding opportunities, evaluating funding strategies, and preparing grant readiness materials).

Records and Due Date

This bid opportunity was entered into BidAmerica on December 18, 2025, and was last updated on December 17, 2025. All bids and/or proposals are due on January 15, 2026.

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