Unofficial Notice of Invitation to Bid (NIB)

California Polytechnic State University, San Luis Obispo is seeking bids from qualified and interested contractors for the following project titled, MJ0115 - Fire Alarm Notification and Software Retrofit, identified under Solicitation ID: MJ0115. Work is to be performed near 1 Grand Ave, San Luis Obispo, CA 93407, USA in San Luis Obispo County.

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General Project Description

California Polytechnic State University (Cal Poly) is issuing a Request for Information (RFI) to gather proposals from qualified firms specializing in Fire Alarm Notification Hardware and Software Upgrade. The project aims to replace obsolete Simplex Console and early 2000's era SIMS software systems currently used for monitoring fire alarms and security alarms across multiple campus buildings. The intent is to identify state-of-the-art technologies to establish a unified, scalable, and secure platform for monitoring fire and security alarms, enhancing life safety, and integrating with newer building systems. The RFI seeks information on design, installation, testing, project management, a unified software platform, cybersecurity, system integration, data analytics, customization, scalability, redundancy, and disaster recovery.

General Bid Items

Quantity: - Unit: LS Work Item: Provision and installation of fire alarm notification hardware.
Quantity: - Unit: LS Work Item: Provision and installation of a new fire alarm monitoring software platform.
Quantity: - Unit: LS Work Item: Replacement for Simplex consoles radio receiver portion.
Quantity: - Unit: LS Work Item: Development of a sustainable singular software platform for alarm monitoring.
Quantity: - Unit: LS Work Item: Testing and fault detection system, Specifications: Automatic identification and reporting of faults or irregularities.
Quantity: - Unit: LS Work Item: Project management services for collaboration in a diverse multi-trade environment.
Quantity: - Unit: LS Work Item: Unified Software Platform implementation, Specifications: Intuitive, user-friendly, supporting both on-site and remote monitoring capabilities.
Quantity: - Unit: LS Work Item: Cybersecurity measures implementation, Specifications: Compliance with industry standards for secure communication, data encryption, user access management, logging, and alerting.
Quantity: - Unit: LS Work Item: System integration with existing campus systems and infrastructure.
Quantity: - Unit: LS Work Item: Data analytics tools implementation, Specifications: Embedded tools for predictive maintenance, performance optimization, and energy efficiency assessment.
Quantity: - Unit: LS Work Item: Customization and scalability of system functionality.
Quantity: - Unit: LS Work Item: Redundancy and disaster recovery planning and implementation for life safety systems.
Quantity: - Unit: LS Work Item: Support and maintenance services, including SLAs, training, and user support.
Quantity: - Unit: LS Work Item: Cost estimates for proposed solution, including software, hardware, installation, and ongoing support/maintenance.
Quantity: - Unit: LS Work Item: Recommended deployment/support models.
Quantity: - Unit: LS Work Item: Estimated implementation timeline for deployment.

NAICS Classification

NAICS 238210 - Electrical Contractors and Other Wiring Installation Contractors (Installation of fire alarm notification hardware and systems), NAICS 541511 - Custom Computer Programming Services (Development or customization of software for fire alarm monitoring systems), NAICS 541512 - Computer Systems Design Services (Design and integration of hardware and software platforms, including system integration with existing campus systems), NAICS 561621 - Security Systems Services (except Locksmiths) (Installation, monitoring, and maintenance of fire and security alarm systems), NAICS 541611 - Administrative Management and General Management Consulting Services (Project management and consulting services related to system upgrade and deployment models)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 17, 2025, and was last updated on December 16, 2025. All bids and/or proposals are due on February 12, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California Polytechnic State University, San Luis Obispo. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California Polytechnic State University, San Luis Obispo prior to bidding.