Unofficial Notice of Invitation to Bid (NIB)

California Polytechnic State University, San Luis Obispo is seeking bids from qualified and interested contractors for the following project titled, MJ0115 - Fire Alarm Notification and Software Retrofit, identified under Solicitation ID: MJ0115. Work is to be performed near 1 Grand Ave, San Luis Obispo, CA 93407, USA in San Luis Obispo County.

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General Project Description

California Polytechnic State University (Cal Poly) is seeking proposals for a Fire Alarm Notification Hardware and Software Upgrade. This Request for Information (RFI) aims to gather insights into state-of-the-art technologies and solutions to replace obsolete fire alarm monitoring systems, including a 90's era Simplex Console and early 2000's era SIMS software, across 8 campus buildings and additional campus facilities. The project involves design, installation, testing, and integration of a unified, scalable, and cyber-secure software platform with associated hardware for fire and security alarm monitoring, real-time data display, fault detection, project management, data analytics, customization, and redundancy for life safety systems, to enhance campus safety and operational efficiency.

General Bid Items

Quantity: - Unit: - Work Item: Design services for fire alarm notification and software retrofit, including real-time data display, equipment status, active alarms, and performance metrics.
Quantity: - Unit: - Work Item: Provision and installation of new fire alarm notification hardware to replace obsolete Simplex consoles and radio receiver portions.
Quantity: - Unit: - Work Item: Provision and installation of a sustainable singular software platform for all types of alarm monitoring, or integration with a 3rd party monitoring service.
Quantity: - Unit: - Work Item: Installation services for both hardware and software, with functionality to generate and transmit key alarms to Facilities Operations staff.
Quantity: - Unit: - Work Item: System testing and fault detection, including automatic identification and reporting of irregularities within the system.
Quantity: - Unit: - Work Item: Project management services for collaboration in a multi-trade, multi-functional environment.
Quantity: - Unit: - Work Item: Implementation of a unified, intuitive, and user-friendly software solution supporting both on-site and remote monitoring capabilities.
Quantity: - Unit: - Work Item: Integration of cybersecurity measures compliant with industry standards for secure communication, data encryption, user access management, logging, and alerting.
Quantity: - Unit: - Work Item: Seamless system integration with existing campus systems and infrastructure.
Quantity: - Unit: - Work Item: Implementation of embedded data analytics tools for predictive maintenance, performance optimization, and energy efficiency assessment.
Quantity: - Unit: - Work Item: Customization and scalability of system functionality to meet specific operational needs of the campus.
Quantity: - Unit: - Work Item: Implementation of redundancy and disaster recovery solutions for life safety systems.

NAICS Classification

NAICS 238210 – Electrical Contractors (Installation of fire alarm systems, communication hardware, and related electrical work), NAICS 541511 – Custom Computer Programming Services (Development or customization of software for fire alarm monitoring and system integration), NAICS 541512 – Computer Systems Design Services (Design and integration of hardware and software systems for alarm notification and monitoring), NAICS 561621 – Security Systems Services (except Locksmiths) (Monitoring, installation, and maintenance of electronic security and fire alarm systems), NAICS 541611 – Administrative Management and General Management Consulting Services (Project management and consulting for system upgrades and implementation)

Records and Due Date

This bid opportunity was entered into BidAmerica on February 26, 2026, and was last updated on February 26, 2026. All bids and/or proposals are due on March 3, 2026.

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All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California Polytechnic State University, San Luis Obispo. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California Polytechnic State University, San Luis Obispo prior to bidding.