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Unofficial Notice of Invitation to Bid (NIB)

Silicon Valley Clean Water, California is seeking bids from qualified and interested contractors for the following project titled, HVAC Preventive and Corrective Maintenance Services, identified under Solicitation ID: SVCW Invitation for Bids (IFB) HVAC Maintenance Services – January 2026. Work is to be performed near 1581 Maple St, Redwood City, CA 94063, USA in San Mateo County.

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General Project Description

This Invitation for Bid (IFB) seeks a qualified service provider to perform routine and corrective maintenance, inspections, and follow-up repairs on various HVAC equipment across multiple facilities. The scope includes monthly mechanical inspections, lubrication of fan bearings, belt checks/adjustments/changes, coil cleaning/power washing, filter inspections/changes, and 24-hour emergency services, along with the provision of other materials and parts as needed. The contract will run for an initial 3-year term, with potential for two additional one-year renewals. Work categories include general HVAC maintenance, system inspection, and equipment repair services (NAICS 238220).

General Bid Items

  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Admin Building AHU #1 Huntair
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Admin Building SF #1 Chicago Blower
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Admin Building EF #1 Greenheck
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Admin Building FC #1 Greenheck
  • Quantity: 4  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Admin Building Split Daikin
  • Quantity: 2  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Admin Building CRAC Data Aire
  • Quantity: 3  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Admin Building Chiller McQuay
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Admin Building Domestic Water A O Smith
  • Quantity: 2  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Admin Building Compressor Gardner Denver
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Bisulfite Gallery Make Up Fan N/A
  • Quantity: 4  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Construction Offices 3 TON A/C Carrier
  • Quantity: 15  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Construction Trailers 3 TON A/C Bard
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Decant Pump Station Control Panel Ice Qube
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for DMF Gallery Exhaust Fan N/A
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for DMF Kiosk Scrubber AC Freidrick
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Duperon Screens Control Panel Ice Qube
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Effluent Pumping Make Up Fan N/A
  • Quantity: 2  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Gravity Belt Control Panel Ice Qube
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Hypo Gallery Exhaust Fan Greenheck
  • Quantity: 2  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Kitchen Refrigeration Reach In Refrigerator GE
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Kitchen Refrigeration Reach In Refrigerator True
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Laboratory Fan Coil Fish Room
  • Quantity: 5  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Laboratory Exhaust Fan Cook
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Laboratory Main AH HAAKON
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Laboratory Scrubber Purafil
  • Quantity: 4  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Laboratory Cooling Unit Samsung
  • Quantity: 3  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Laboratory Air Handling Unit Samsung
  • Quantity: 2  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Laboratory Server Room AH-1 Data Air
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Laboratory AH-1 Pace
  • Quantity: 5  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Laboratory Reach in Refrig Norlake
  • Quantity: 3  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Laboratory Incubator Precision
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Main gas & Cogen Panel AC Therma Edge
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Main gas & Cogen Panel AC McClean
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Maintenance Shop Exhaust Fan #1 ACME
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Maintenance Shop Air Handler Pace N/A
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for PUP Enclosure AC Bard
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for PUP Enclosure ESC Chiller Comp Chill
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Redwood City PS AC Unit Daikin
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Septic Grease Pit Panel AC Icecube Inc
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Solids Building Scrubber Pure Air
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Solids Building Supply Fan Greenheck
  • Quantity: 7  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Solids Building Exhaust Fan Greenheck
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Solids Building Condensing Unit Mitsubishi
  • Quantity: 3  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Solids Building Fan Coil #1 Mitsubishi
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Solids Building AC 27205 Trane
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Solids Building Supply Fan Greenheck
  • Quantity: 3  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Solids Building Exhaust Fan Greenheck
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Solids Building Co-Gen Greenheck
  • Quantity: 2  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Solids Building Primary Sedimentation Icecube Inc
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Solids Building Enclosure Cooling Pentair
  • Quantity: 1  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Warehouse Offices Condensing Unit Daikin
  • Quantity: 2  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Warehouse Offices Fan Coil #1 Daikin
  • Quantity: 2  Unit: Each per Month  Work Item: Monthly Preventative Maintenance for Warehouse Offices Scrubber Purafil
  • Quantity: 1  Unit: Hourly Rate  Work Item: As-needed Corrective Maintenance by Licensed HVAC Technician

NAICS Classification

NAICS 238220 – Plumbing, Heating, and Air-Conditioning Contractors (Performing routine maintenance, inspections, and corrective repairs on a wide range of HVAC equipment, including chillers, air handlers, fans, scrubbers, and other climate control systems.)

Records and Due Date

This bid opportunity was entered into BidAmerica on January 8, 2026, and was last updated on January 23, 2026. All bids and/or proposals are due on February 12, 2026.

Contractors may log in or create a free BidAmerica account to view full project documents, plans, specifications, addenda, submission requirements, and more project details issued by Silicon Valley Clean Water, California.

Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Silicon Valley Clean Water, California. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Silicon Valley Clean Water, California prior to bidding.

HVAC Preventive and Corrective Maintenance Services - Bid Opportunity | BidAmerica