Unofficial Notice of Invitation to Bid (NIB)

California Department of General Services is seeking bids from qualified and interested contractors for the following project titled, IFB – Auditorium Theatrical Lighting Upgrade, identified under Solicitation ID: CR-24-227354. Work is to be performed near 1500 11th St, Sacramento, CA 95814, USA in Sacramento County.

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General Project Description

This project involves the comprehensive theatrical lighting upgrade services for the Auditorium Theatrical Lighting system at the March Fong Eu Secretary of State Building in Sacramento, CA. The scope includes providing all necessary labor, equipment, and materials for the removal of 17 existing theatrical lighting fixtures and their replacement with new LED theatrical lighting fixtures. The work also entails the removal and replacement of all associated conduit and cabling, termination of low voltage cables, installation of new conduit and cable for lighting dimmers and interconnect LED lights, testing of connections and terminations, connection to the control interface, configuration and addressing of the new LED lights, disposal of existing theatrical lighting fixtures and dimmer racks, changing out spent light bulbs for track lighting, and providing programming services for lighting panels and controls. Furthermore, the contractor is required to create drawings and schematics for the newly installed system. The contract also specifies provisions for foreseeable and unforeseeable repair services, parts replacement, on-site training sessions for FMD staff on system troubleshooting and monitoring, and ongoing technical support services.

General Bid Items

Quantity: - Unit: - Work Item: Barricade the work area located on the 1st floor.
Quantity: - Unit: - Work Item: Protect stage curtains during the duration of work.
Quantity: - Unit: - Work Item: Protect the stage floor with masonite board.
Quantity: - Unit: - Work Item: Protect the auditorium seating with dust cloths.
Quantity: - Unit: - Work Item: Provide scaffolding for the working platform.
Quantity: 17 Unit: EA Work Item: Remove existing theatrical lighting fixtures and replace with new theatrical lighting fixtures/LED lights.
Quantity: - Unit: - Work Item: Remove and replace all conduit and cabling.
Quantity: - Unit: - Work Item: Terminate low voltage cables.
Quantity: - Unit: - Work Item: Install conduit and pull cable for lighting dimmer and interconnect LED lights.
Quantity: - Unit: - Work Item: Test connections and terminations.
Quantity: - Unit: - Work Item: Connect to the control interface.
Quantity: - Unit: - Work Item: Configure and address the new LED lights.
Quantity: - Unit: - Work Item: Dispose of existing theatrical lighting fixtures and dimmer racks in the control room.
Quantity: - Unit: - Work Item: Change out all spent light bulbs for track lighting.
Quantity: - Unit: - Work Item: Provide programming services to program and sequence all lighting panels and controls.
Quantity: - Unit: - Work Item: Create drawings and schematics for the newly installed upgraded Theatrical Lighting system.
Quantity: - Unit: - Work Item: Provide four (4) hour on-site training sessions for troubleshooting and monitoring the new system, and device profiles for five (5) FMD Maintenance Staff.
Quantity: - Unit: - Work Item: Provide video recording of operation of lights for training.
Quantity: - Unit: - Work Item: Provide an electronic copy of recorded training.
Quantity: - Unit: - Work Item: Provide unlimited email technical support.
Quantity: - Unit: - Work Item: Provide up to fourteen (14) hours of technical support services per 12-month period via telephone.
Quantity: - Unit: - Work Item: Parts Replacement, Specifications: new, factory manufactured, or equivalent to manufacturer's standards.

NAICS Classification

NAICS 238210 – Electrical Contractors and Other Wiring Installation Contractors (Installation and replacement of theatrical lighting fixtures, conduit, cabling, low voltage systems, and control interfaces)., NAICS 541330 – Engineering Services (Creation of drawings and schematics for lighting systems)., NAICS 611519 – Other Technical and Trade Schools (Providing on-site training for lighting systems operation and troubleshooting)., NAICS 811210 – Electronic and Precision Equipment Repair and Maintenance (Providing technical support services and parts replacement for theatrical lighting systems).

Records and Due Date

This bid opportunity was entered into BidAmerica on December 25, 2025, and was last updated on January 16, 2026. All bids and/or proposals are due on January 28, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California Department of General Services. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California Department of General Services prior to bidding.