Unofficial Notice of Invitation to Bid (NIB)

California Department of General Services is seeking bids from qualified and interested contractors for the following project titled, VEGETATION MANAGEMENT PROGRAM PLANNING, PROCEDURES, AND IMPLEMENTATION GUIDELINES, identified under Solicitation ID: RESD-PMDB 2025-12. Work is to be performed near 707 3rd St, West Sacramento, CA 95605, USA in Yolo County.

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General Project Description

The Department of General Services (DGS), Real Estate Services Division (RESD), Project Management and Development Branch (PMDB) is requesting Statements of Qualifications (SOQ) from environmental planning firms to provide professional services. The project involves developing "Caltrans VMP Planning, Procedures, and Implementation Guidelines" (Caltrans VMP Guidelines) to replace outdated sections of the Caltrans Maintenance Manual. The scope includes preparing various Vegetation Management Plans (VMP Plans) for districts and statewide, developing a new VMP Manual, and creating communication strategies and tools for the Caltrans Vegetation Management Program (VMP). This will encompass environmental compliance studies (CEQA, CalVTP, NEPA), natural and cultural resource assessments, public participation and community outreach, community planning analysis, graphics and visual assessments (e.g., photo-simulations, GIS mapping), and website publishing for public access. The overall purpose is to manage vegetation along state highways to improve safety, landscape resilience, ecosystem function, and reduce wildfire ignition.

General Bid Items

Quantity: 1 Unit: LS Work Item: Development of an interactive, fillable District VMP Plan Annotated Template.
Quantity: 12 Unit: LS Work Item: Production of Final District VMP Plans (one for each District 1-12), ready for signature and electronic publication by June 2026.
Quantity: 1 Unit: LS Work Item: Production of a Statewide VMP Plan (2025-2030) with standardized format, pop-outs, citations, quotes, maps, tables, and graphics.
Quantity: 1 Unit: LS Work Item: Development of a VMP Manual to replace the Maintenance Manual Vol 2, Chapter C-2 and E.
Quantity: 1 Unit: LS Work Item: Development and implementation of an Office of Natural Resource Management Communications Strategy.
Quantity: 1 Unit: LS Work Item: Development of a Public Outreach Campaign.
Quantity: 1 Unit: LS Work Item: Development of a VMP Newsletter Template.
Quantity: 3 Unit: EA Work Item: Production of VMP Newsletter Issue 1 (one each in 2026, 2027, and 2028).
Quantity: 1 Unit: LS Work Item: Development of an Information Bulletin Template.
Quantity: 12 Unit: EA Work Item: Production of Information Bulletins 1-12.
Quantity: 12 Unit: EA Work Item: Preparation and conduct of training on the VMP Manual for professional and field staff.
Quantity: 1 Unit: LS Work Item: Regional Planning Analysis, including identification of collaborative planning and project alignment opportunities within four Wildfire Task Force Regional Planning Areas.
Quantity: 1 Unit: LS Work Item: Integration of VMP Plans with the Caltrans HQ Vegetation Management Program Planning Data GIS application.
Quantity: 1 Unit: LS Work Item: Development of an ESRI Story Map of the VMP Program (2020-2030).

NAICS Classification

NAICS 541620 – Environmental Consulting Services, NAICS 541611 – Administrative Management and General Management Consulting Services, NAICS 541330 – Engineering Services, NAICS 541820 – Public Relations Agencies, NAICS 541370 – Surveying and Mapping (except Geophysical) Services, NAICS 541430 – Graphic Design Services

Records and Due Date

This bid opportunity was entered into BidAmerica on December 25, 2025, and was last updated on December 24, 2025. All bids and/or proposals are due on January 15, 2026.

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All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California Department of General Services. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California Department of General Services prior to bidding.