Unofficial Notice of Invitation to Bid (NIB)

California Polytechnic State University is seeking bids from qualified and interested contractors for the following project titled, Fire Alarm Notification and Software Retrofit, identified under Solicitation ID: MJ0115. Work is to be performed near 1 Grand Ave, San Luis Obispo, CA 93407, USA in San Luis Obispo County.

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General Project Description

Cal Poly is seeking proposals from qualified firms to upgrade its obsolete Fire Alarm Notification Hardware and Software systems across campus. The project involves replacing a 90's era Simplex Console system and an early 2000s era SIMS software system, which are no longer supported and pose a risk to campus safety. The scope includes designing, installing, integrating, and testing new hardware and software solutions to provide a unified, secure, scalable, and redundant alarm monitoring platform, capable of real-time data display, fault detection, and integration with existing campus infrastructure, including panic and security alarms. This Request for Information (RFI) is for planning purposes only and does not constitute a solicitation or lead to a contract award directly.

General Bid Items

Quantity: - Unit: - Work Item: Replacement of obsolete Simplex consoles radio receiver portion for fire alarm and radio traffic monitoring.
Quantity: - Unit: - Work Item: Implementation of a sustainable singular software platform to support all types of alarm monitoring.
Quantity: - Unit: - Work Item: Design services for displaying real-time data for equipment status, active alarms, and performance metrics.
Quantity: - Unit: - Work Item: Provision and installation of new fire alarm notification hardware and software systems.
Quantity: - Unit: - Work Item: Development of functionality to generate and transmit key alarms to Facilities Operations staff.
Quantity: - Unit: - Work Item: Implementation of automatic identification and reporting of faults or irregularities within the system or distribution network.
Quantity: - Unit: - Work Item: Project management for a multi-trade, multi-functional installation environment.
Quantity: - Unit: - Work Item: Deployment of a single, intuitive, and user-friendly software solution supporting both on-site and remote monitoring capabilities.
Quantity: - Unit: - Work Item: Implementation of cybersecurity measures compliant with industry standards for secure communication, data encryption, user access management, logging, and alerting.
Quantity: - Unit: - Work Item: Seamless system integration with existing campus systems and infrastructure.
Quantity: - Unit: - Work Item: Embedded data analytics tools for predictive maintenance, performance optimization, and energy efficiency assessment.
Quantity: - Unit: - Work Item: Customization and scalability of system functionality to meet specific operational needs.
Quantity: - Unit: - Work Item: Implementation of redundancy and disaster recovery solutions for life safety systems.

NAICS Classification

NAICS 238210 – Electrical Contractors (Installation of fire alarm hardware and associated wiring, control systems, and communication equipment.), NAICS 541512 – Computer Systems Design Services (Design, integration, and installation of complex software systems, including custom programming, data analytics tools, and cybersecurity features for alarm monitoring and management.), NAICS 561621 – Security Systems Services (except Locksmiths) (Installation and monitoring of fire and security alarm systems, given the scope includes integrating panic and additional security alarms.)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 22, 2025, and was last updated on December 19, 2025. All bids and/or proposals are due on February 12, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California Polytechnic State University. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California Polytechnic State University prior to bidding.