Unofficial Notice of Invitation to Bid (NIB)

Oceanside City is seeking bids from qualified and interested contractors for the following project titled, Oceanside Harbor Marine Safety Unit – Modular Building Design Services, identified under Solicitation ID: CIP2 4-00020. Work is to be performed near 1540 Harbor Dr, Vista, CA 92081, USA in San Diego County.

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General Project Description

The City of Oceanside is seeking professional engineering services for the design, permitting, and construction support of a one-story modular building to house the Marine Safety Unit at Oceanside Harbor. The modular facility is intended to support 24-hour operations, including three bedrooms, two bathrooms, a kitchen, and a living room, alongside a harbor visitor serving information board. The project involves comprehensive design, environmental, and regulatory services encompassing civil, structural, mechanical, electrical, water, sewer, and architectural disciplines. Key tasks include a feasibility analysis, coastal policy review, preliminary design, CEQA approval, entitlement and regulatory agency support, final design, and bidding and construction support, with the initial contract focusing on the feasibility analysis and coastal policy review (Task 1).

General Bid Items

Quantity: - Unit: - Work Item: Task 1 – Feasibility Analysis and Coastal Policy Review. Specifications: Comprehensive evaluation of site conditions, modular facility constructability, environmental/operational constraints, permitting challenges, electrical service capacity, smart building systems integration, on-site renewable energy potential, Coastal Act consistency analysis, location alternatives analysis (visual/aesthetic/public access/sea level rise/biological resources impacts, response time, parking), and agency coordination (California Coastal Commission, USACE, CDFW, RWQCB).
Quantity: - Unit: - Work Item: Deliverables for Task 1. Specifications: Feasibility Analysis Report (constructability, environmental, operational constraints), Coastal Act Consistency Analysis, Location Alternatives Analysis, Agency Coordination Summary, Preliminary Grant Opportunities Matrix.
Quantity: - Unit: - Work Item: Task 2 – Preliminary Design (30% Design). Specifications: Prepare 30% design plans including site layout/orientation, modular building configuration/footprint, structural support systems (overwater foundation/pier concepts), utility connections/service routing, concept-level low-voltage electrical planning, access improvements, design coordination with existing dock infrastructure, and new pier system feasibility.
Quantity: - Unit: - Work Item: Deliverables for Task 2. Specifications: 30% Preliminary Design Plans (site layout, building configuration, structural, utilities, access).
Quantity: - Unit: - Work Item: Task 3 – California Environmental Quality Act (CEQA) Approval. Specifications: Determination of CEQA document type, Preliminary Environmental Study (water quality, marine ecosystems, air quality, greenhouse gas emissions, noise/light pollution, cultural/tribal resources, public access/recreation, traffic/transportation), technical studies (Biological Resources Assessment, Hydrology/Water Quality Report, Geotechnical/Soil Stability Analysis, Hazardous Materials Review, Noise/Air Quality Studies, Visual Impact Analysis, Climate Change/Sea Level Rise Assessment, Cultural/Tribal Consultation Documentation), coordination with agencies (CCC, RWQCB, USACE, CDFW, Native American Heritage Commission), public engagement (Notices of Preparation/Intent, Scoping Meeting).
Quantity: - Unit: - Work Item: Deliverables for Task 3. Specifications: Final CEQA document, Technical Appendices and Studies, Public notices/outreach materials, Agency coordination logs, Mitigation Monitoring and Reporting Program (if applicable).
Quantity: - Unit: - Work Item: Task 4 – Entitlement and Regulatory Agency Support. Specifications: Assist City staff with entitlement process, provide technical support for Coastal Development Permit (CDP) application (drawings, exhibits, supporting documentation), coordinate with California Coastal Commission and other regulatory agencies, deliver materials to initiate formal review processes.
Quantity: - Unit: - Work Item: Deliverables for Task 4. Specifications: Package of materials for entitlement/permitting review, Draft exhibits and supporting documentation for CDP application, Agency coordination meeting notes/correspondence log.
Quantity: - Unit: - Work Item: Task 5 – Final Design and Regulatory Approvals. Specifications: Task 5A: 60% Design Submittal (Preliminary PS&E, low-voltage electrical services, City IT/fire/life safety/security coordination, CCC comments incorporation, technical/regulatory issue identification, City Building Division review). Deliverables: 60% PS&E package, agency comment responses, design/permitting issues. Task 5B: 90% Design Submittal (Near-final PS&E, City/agency comments incorporation, regulatory requirements/Coastal Commission conditions, updated cost estimates/specifications for pre-bid review, City Building Division coordination, digital submission). Deliverables: 90% PS&E package. Task 5C: Regulatory Approvals and Final Submittal (100% PS&E completion, final package for regulatory review/permitting/public bidding, assistance securing final approvals/permits from all agencies, public hearing/agency meeting support, digital PS&E delivery). Deliverables: 100% PS&E package, regulatory approval support.
Quantity: - Unit: - Work Item: Task 6 – Bidding and Construction Support. Specifications: Review/approve contractor material submittals, answer contractor questions (addenda, RFIs), on-site support, final walk-through/punch list assistance, prepare record drawings.
Quantity: - Unit: - Work Item: Deliverables for Task 6. Specifications: Responses to RFIs, material submittals, shop drawings; plan revisions; contractor change orders; meeting agendas/minutes; record drawings.

NAICS Classification

NAICS 541310 – Architectural Services, NAICS 541330 – Engineering Services, NAICS 541620 – Environmental Consulting Services

Records and Due Date

This bid opportunity was entered into BidAmerica on December 8, 2025, and was last updated on December 19, 2025. All bids and/or proposals are due on January 23, 2026.

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All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Oceanside City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Oceanside City prior to bidding.