Unofficial Notice of Invitation to Bid (NIB)

Oceanside City is seeking bids from qualified and interested contractors for the following project titled, REQUEST FOR PROPOSALS FOR CONSTRUCTION MANAGEMENT (CM) AND INSPECTION SERVICES AND SPECIALTY INSPECTION AND MATERIALS TESTING SERVICES, identified under Solicitation ID: -. Work is to be performed near 300 N Coast Hwy, Oceanside, CA 92054, USA in San Diego County.

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General Project Description

The City of Oceanside Water Utilities Department is soliciting proposals from qualified firms for as-needed Construction Management (CM) and Inspection Services and Specialty Inspection and Materials Testing Services for Capital Improvement Projects (CIP). Contracts will be established on a contractual basis for an initial three-year term, with a potential two-year renewal, totaling up to five years. Consultants will provide professional services for Category A (Construction Management and Inspection) which includes construction management, inspection, contract administration, field observation, document control, schedule and cost monitoring, and project delivery support. Category B (Specialty Inspection and Materials Testing Services) involves specialty inspection, special testing, and certified inspection services for structural elements, coatings, welding, anchorage, reinforcing steel, concrete, masonry, electrical, pipe welding, and geotechnical testing. The selected firms will support the City in delivering projects in accordance with plans, specifications, and permits, including pre-construction reviews, coordination, contract administration, construction observation, and documentation.

General Bid Items

Quantity: - Unit: - Work Item: Category A – Construction Management and Inspection (CM&I) Services: Pre-Construction / Pre-Mobilization Phase Services (Constructability and Implementation Review, Construction Schedule Review, Schedule of Values Review, Project Procedures and Document Control Setup)
Quantity: - Unit: - Work Item: Category A – Construction Management and Inspection (CM&I) Services: Coordination and Meeting Facilitation (Act as primary contact, Organize and conduct bi-weekly progress and as-needed meetings, prepare agendas, document meeting minutes)
Quantity: - Unit: - Work Item: Category A – Construction Management and Inspection (CM&I) Services: Contract Administration and Document Controls (Implement document control procedures, log and review RFIs, Shop Drawings, Submittals, Change Orders (ASIs, RFIs, PCOs, clarifications), Field Memos, Daily Inspection and Material Testing Reports, correspondence)
Quantity: - Unit: - Work Item: Category A – Construction Management and Inspection (CM&I) Services: Project Progress Reporting (Issue monthly project progress reports with progress, schedule, issues, budget, quality control issues, photos, executive summary; Document and Deliverable Tracking (submittals, warranties, spare parts, training, RFIs); Contractor redline verification)
Quantity: - Unit: - Work Item: Category A – Construction Management and Inspection (CM&I) Services: Construction Management (RFI, Shop Drawing, and Submittal Review; Schedule Update Review (for accepted baseline, time requests, change order impacts); Change Order Review and Documentation (validity, cost, schedule impacts); Progress Payment (monthly) Review (physical progress, withholdings, as-builts, traffic control plans, records))
Quantity: - Unit: - Work Item: Category A – Construction Management and Inspection (CM&I) Services: Claims Avoidance and Analysis (Identify and resolve disputes, prepare claim analysis reports)
Quantity: - Unit: - Work Item: Category A – Construction Management and Inspection (CM&I) Services: Public Outreach (Coordinate with City, available to answer public questions/concerns)
Quantity: - Unit: - Work Item: Category A – Construction Management and Inspection (CM&I) Services: Project Closeout (Plan, coordinate, assist with closeout (start-up, testing, commissioning), punch list creation, final job walk, Notice of Completion (NOC) filing, permit sign-offs, retainage estimation, guarantees/certificates/warranties review, as-built acceptance)
Quantity: - Unit: - Work Item: Category A – Construction Management and Inspection (CM&I) Services: Construction Observation and Documentation (Daily Field Inspections (compliance with contract, permits, codes, SWPPP, traffic control, safety), documentation on City-approved forms, itemizing manpower and subcontractor activities, daily jobsite walk-throughs, material checks, special inspections/tests scheduling)
Quantity: - Unit: - Work Item: Category A – Construction Management and Inspection (CM&I) Services: As-Built Contract Drawings (Project field inspector incorporating RFIs, field memos, change orders, and daily dimensional changes into record set, verification of Contractor redlines)
Quantity: - Unit: - Work Item: Category B - Specialty Inspection and Materials Testing Services: Association for Materials Protection and Performance (NACE) Certified Inspection (Inspect tanks, digesters, painted/coated surfaces requiring cathodic protection, or as specified)
Quantity: - Unit: - Work Item: Category B - Specialty Inspection and Materials Testing Services: Cathodic Protection Inspection
Quantity: - Unit: - Work Item: Category B - Specialty Inspection and Materials Testing Services: Soil Compaction / Geotechnical Testing and Inspection
Quantity: - Unit: - Work Item: Category B - Specialty Inspection and Materials Testing Services: Electrical Inspection/Testing (as required)
Quantity: - Unit: - Work Item: Category B - Specialty Inspection and Materials Testing Services: Pipe Welding Inspection/Testing
Quantity: - Unit: - Work Item: Category B - Specialty Inspection and Materials Testing Services: Reinforcing Steel Placement Inspection
Quantity: - Unit: - Work Item: Category B - Specialty Inspection and Materials Testing Services: Epoxy/Mechanical Anchors and Epoxy Dowels Inspection/Testing
Quantity: - Unit: - Work Item: Category B - Specialty Inspection and Materials Testing Services: Welding of Structural Steel or Reinforcing Steel
Quantity: - Unit: - Work Item: Category B - Specialty Inspection and Materials Testing Services: Structural Steel and Bolting Inspection
Quantity: - Unit: - Work Item: Category B - Specialty Inspection and Materials Testing Services: Reinforced Concrete Inspection/Testing
Quantity: - Unit: - Work Item: Category B - Specialty Inspection and Materials Testing Services: Reinforced Masonry Inspection/Testing
Quantity: - Unit: - Work Item: Category B - Specialty Inspection and Materials Testing Services: Facility and Building Structure Inspection (When Applicable), (For permitted buildings or structural facility components subject to permitting authority)
Quantity: - Unit: - Work Item: Category B - Specialty Inspection and Materials Testing Services: Storm Water Pollution Prevention Compliance (Qualified SWPPP Practitioner (QSP) to inspect Contractor's SWPPP efforts, provide notification and documentation per Construction General regulations)

NAICS Classification

541330 – Engineering Services (For construction management, inspection, and materials testing services), 541611 – Administrative Management and General Management Consulting Services (For project controls, contract administration, and document control aspects), 541380 – Testing Laboratories (For specialty materials testing services), 237110 – Water and Sewer Line and Related Structures Construction (Relevant to the underlying CIP projects requiring CM/Inspection), 236220 – Commercial and Institutional Building Construction (Relevant to the facility projects within the CIP requiring CM/Inspection)

Records and Due Date

This bid opportunity was entered into BidAmerica on February 27, 2026, and was last updated on February 27, 2026. All bids and/or proposals are due on March 24, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Oceanside City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Oceanside City prior to bidding.