Unofficial Notice of Invitation to Bid (NIB)

Riverside County is seeking bids from qualified and interested contractors for the following project titled, ELEVATOR & VERTICAL TRANSPORTATION MAINTENANCE SERVICES, identified under Solicitation ID: FMARC-336. Work is to be performed near 3403 Tenth St, Riverside, CA 92501, USA in Riverside County.

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General Project Description

The County of Riverside Purchasing Department, on behalf of Facilities Management, is soliciting proposals for Elevator and Vertical Transportation Preventative Maintenance Services. The project involves routine monthly maintenance, including detailed inspections, lubrication, adjustments, cleaning, and minor repairs, for 122 elevators and vertical transportation units across 43 county buildings. The scope also includes conducting special tests (fire service, seismic, load tests), thorough initial and ongoing cleaning of elevator components (hoist-ways, pits, machine rooms, car tops, door tracks), maintaining a local stock of essential replacement parts, and providing timely call-back services for emergencies and repairs. The contractor must ensure performance meets manufacturer standards and applicable codes, and adhere to prevailing wage laws.

General Bid Items

Quantity: - Unit: - Work Item: Routine monthly preventative maintenance services: Up to manufacturer standards, including inspections, lubrication, adjustments, tests, cleaning, routine repairing.
Quantity: - Unit: - Work Item: Detailed monthly maintenance procedures (per elevator, escalator, chairlift, platform lift): Observe full range operation, check door operation, clean/lubricate/adjust brakes, checks linkages, gears, wiring motor, check keys, set screw, contacts, chains, cams, door closer, check selector, clean/adjust/lubricate brushes, dashpots, traveling cables, chain, pawl magnets, wiring, contacts, relays, tape drive, broken tape switch, check/add oil in car and counterweight oil buffers, check/inspect brushes and commentators, clean/turn/refinish commutator, check/adjust Car Ventilation, Car Positioning, Direction Stations, Hall car buttons, Hall Lanterns, Car up signs.
Quantity: - Unit: - Work Item: Elevator performance standards: Smooth starting, acceleration, stopping, leveling (within +/- 3/8" for Traction, 1/2" for Hydraulic), no swaying/vibration, quiet operation, rapid but not violent emergency stop, door pressure below 30lbs. Contract speed not to vary by more than 10% for hydraulic/open loop motor control, 3% for closed loop motor control systems.
Quantity: - Unit: - Work Item: Special tests for elevators: Annual checks for derailment devices, seismic switches, special circuits. Monthly Fire Test (Phase I and Phase II Fire Service Recall function). Five-year full load test for hydraulic elevators (if required). Annual pressure relief testing (if required).
Quantity: - Unit: - Work Item: Initial thorough cleaning (within 90 days of agreement execution): All elevator hoist-ways, pits, car tops, controller interiors (including filters and machine rooms), car and hoist-way door tracks, hangers, interlocks, and closers.
Quantity: - Unit: - Work Item: Ongoing cleaning (minimum intervals): Monthly (car tops, pits, machine rooms, assigned elevators). Quarterly (level switches, hoist way vanes, magnets, inductors, car doors/gate tracks, hanger/thrust eccentrics, linkages jobs, interlocks, governors, hoist ropes, oil drips). Semi-annually (controllers, fuses, bi-parting door chains/tracks/sheaves, break cores on breaks and linings).
Quantity: - Unit: - Work Item: On-site or warehouse stock of materials (within 75 miles or 24 hours obtainable): One set of motor brushes and holders (per motor/generator type), One door operator motor (per type), Hanger shelves for cars/hoist-way doors, Two complete door interlocks, One set of generator bearings (per type), One set of brake linings (per type), Parts for door protective devices, Power supplies, Coils, relays, motor brushes, cylinder head packing and pump motor belts, Solid-state motor drive components, One spare control board (per type).
Quantity: - Unit: - Work Item: Callback services: Response to minor adjustments or repairs within 2 hours or less (excluding travel time) during regular working hours.

NAICS Classification

NAICS 238290 – Other Building Equipment Contractors (For elevator and vertical transportation installation, maintenance, and repair services)., NAICS 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (For the ongoing preventative and repair maintenance of specialized vertical transportation equipment).

Records and Due Date

This bid opportunity was entered into BidAmerica on February 23, 2026, and was last updated on February 23, 2026. All bids and/or proposals are due on March 3, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Riverside County. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Riverside County prior to bidding.