Unofficial Notice of Invitation to Bid (NIB)

Santa Clara City is seeking bids from qualified and interested contractors for the following project titled, Citywide Electric Vehicle Charging Installation Project, identified under Solicitation ID: -. Work is to be performed near 1500 Warburton Ave, Santa Clara, CA 95050, USA in Santa Clara County.

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General Project Description

The City of Santa Clara Public Works Department seeks a qualified firm to provide comprehensive engineering design services, bidding and award support, and construction support for a Citywide Electric Vehicle Charging Installation Project. This initiative aims to expand the availability of electric vehicle chargers (EVCS) for both public and city-owned fleets, aligning with greenhouse gas emission reduction goals. The scope includes site assessments, utility coordination, geotechnical and environmental assessments, full multidisciplinary engineering design (architectural, civil, electrical, mechanical, plumbing, fire protection, stormwater, low voltage, solar), permitting support, ADA compliance design, and structural assessments for EVCS integration. The selected consultant will be responsible for preparing construction bid documents (plans, specifications, and engineer's estimate), assisting with bidder inquiries and bid evaluations, and providing support throughout the construction and post-construction phases, under an agreement with a six-year term.

General Bid Items

Quantity: - Unit: - Work Item: Project Management services, including managing team, sub-consultants, schedule, budget, and coordinating with CITY and stakeholders.
Quantity: - Unit: - Work Item: Preliminary Engineering and Evaluation, including assessments, investigations, utility coordination, environmental and accessibility assessments, and preliminary project estimates.
Quantity: - Unit: - Work Item: 65% Construction Documents preparation, including plans, specifications, engineer's estimate, and project schedule for CITY review.
Quantity: - Unit: - Work Item: 95% Construction Documents preparation, including updated plans, specifications, engineer's estimate, and project schedule based on CITY comments.
Quantity: - Unit: - Work Item: 100% Construction Documents preparation, including final stamped and signed plans, specifications, and engineer's estimate with peer review.
Quantity: - Unit: - Work Item: Bid Documents preparation, incorporating CITY and permit issuer comments into final PS&E.
Quantity: - Unit: - Work Item: Bid and Award Phase Assistance, including attending pre-bid conferences/site visits, responding to bidder inquiries, preparing addenda, and assisting with bid evaluation.
Quantity: - Unit: - Work Item: Construction Phase Assistance, including pre-construction meeting attendance, site visits (10 planned), construction observation reports, and review of technical submittals, shop drawings, and change orders.
Quantity: - Unit: - Work Item: Post-Construction Phase support, including assisting with substantial and final completion determinations, punch list review, and review of operation and maintenance manuals.

NAICS Classification

541330 – Engineering Services, 541310 – Architectural Services, 541370 – Surveying and Mapping Services, 541620 – Environmental Consulting Services, 541380 – Testing Laboratories

Records and Due Date

This bid opportunity was entered into BidAmerica on December 19, 2025, and was last updated on December 24, 2025. All bids and/or proposals are due on January 29, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Santa Clara City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Santa Clara City prior to bidding.