Unofficial Notice of Invitation to Bid (NIB)

Santa Cruz City is seeking bids from qualified and interested contractors for the following project titled, Information Technology E-rate Grant Wireless Infrastructure Replacement, identified under Solicitation ID: LIB-0263. Work is to be performed near 224 Church St, Santa Cruz, CA 95060, USA in Santa Cruz County.

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General Project Description

The City Library IT Department is seeking qualified and certified E-Rate vendors to provide, install, and configure a new wireless access point (AP) infrastructure across its 11 branch locations and the Library Headquarters. The project involves replacing 89 existing indoor UniFi access points and 1 outdoor-capable unit with new, manufacturer-supported equipment. The vendor will be responsible for the complete deployment process, including removal of existing equipment, installation of new APs, labeling, cabling, configuration, post-installation verification, network design and validation, equipment procurement, and integration with a new wireless management platform. The scope also includes manufacturer-backed hardware replacement, defined support response times, and an escalation path for service issues, with a focus on ensuring reliability, coverage, compatibility, standardized deployment, safety, cost-effectiveness, and E-Rate compliance. Prevailing wages apply to installation.

General Bid Items

Quantity: 90 Unit: EA Work Item: Replacement of existing UniFi wireless access points (89 indoor, 1 outdoor-capable) with new, manufacturer-supported indoor and indoor/outdoor models.
Quantity: - Unit: LS Work Item: Removal and proper disposal of existing wireless access points and mounting brackets, return of removed hardware to City-Library IT Department.
Quantity: - Unit: LS Work Item: Installation, mounting, and proper labeling of new wireless access points using manufacturer mounting hardware, ensuring proper orientation and visibility per City-Library instructions.
Quantity: - Unit: LS Work Item: Cabling requirements including reuse of existing CAT6A cabling where available, replacement of existing CAT5 cabling with CAT6A, and cleaning cable ends. Removal and disposal of existing Cat5e patch cables.
Quantity: - Unit: LS Work Item: Performing site surveys for each location to provide Heat Map Diagrams for Signal Strength.
Quantity: - Unit: LS Work Item: Configuration of all access points according to manufacturer specifications (including SSIDs, VLANs, security policies, and QoS settings).
Quantity: - Unit: LS Work Item: Integration of APs with new cloud or wireless controller management platform.
Quantity: - Unit: LS Work Item: Post-installation validation, testing, and documentation, including asset tag numbers, AP model numbers, MAC addresses, network drop IDs, floor plans (redline diagrams), mounting types, and approximate height of install.
Quantity: - Unit: LS Work Item: Provision of manufacturer-backed hardware replacement, defined support response times, and clear escalation path for service issues for the contract term.
Quantity: - Unit: LS Work Item: IT Staff training on AP and controller management, troubleshooting wireless issues, network monitoring, reporting tools, security, and maintenance best practices, including training materials.
Quantity: 1 Unit: LS Work Item: Provision of all required licenses, subscriptions, maintenance, and support services for the wireless access points for a 3-year initial license term.

NAICS Classification

NAICS 238210 – Electrical Contractors and Other Wiring Installation Contractors (Installation of wireless access points, cabling, and network infrastructure), NAICS 541512 – Computer Systems Design Services (Wireless network design, configuration, integration with management platform, and post-installation validation/testing), NAICS 541519 – Other Computer Related Services (IT staff training, ongoing support, and maintenance for wireless infrastructure)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 25, 2025, and was last updated on February 12, 2026. All bids and/or proposals are due on February 19, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Santa Cruz City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Santa Cruz City prior to bidding.