Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: -  Work Item: Project Initiation, Management, and Coordination (including kick-off meetings, formal staff meetings, subconsultant management, agenda/minute production, progress reports)
• Quantity: -  Unit: -  Work Item: Data Collection and Field Review (including aerial photo acquisition, existing as-built plans for street, sewer, water, storm drain systems, utility maps, field reviews)
• Quantity: -  Unit: -  Work Item: Topographic Base Map Preparation (digital AutoCAD topographic base map, 40 scale, 1-foot contours, with existing monuments, right-of-way, visible and underground utility facilities, traffic signal poles, sewer/storm drain facilities, and other surface features)
• Quantity: -  Unit: -  Work Item: Existing Surface and Proposed Curb Line Profiling (after horizontal alignments established, with elevations at maximum 50-foot intervals)
• Quantity: -  Unit: -  Work Item: Geotechnical Investigation (including six core tests of existing pavement on E. Vista Way where pavement will be removed, subsurface excavations with necessary permits)
• Quantity: -  Unit: -  Work Item: Geotechnical Report Preparation (documenting investigation, testing, findings, and recommendations)
• Quantity: -  Unit: -  Work Item: Review and Approval of Final Design Plans and Specifications for Geotechnical aspects
• Quantity: -  Unit: -  Work Item: Traffic Analysis (using Synchro software to determine left-turn pocket lengths, obtaining peak hour turning movement counts, evaluating U-turn movements)
• Quantity: -  Unit: -  Work Item: Preliminary Horizontal Layout of Improvements (including lane configurations for City review and acceptance)
• Quantity: -  Unit: -  Work Item: Identification and Labeling of Existing Features (survey monuments, utilities, spot elevations)
• Quantity: -  Unit: -  Work Item: Development, Design, and Drafting of Horizontal and Vertical Geometrics and Alignments in Plan and Profile Layouts (based on supplemental survey elevations)
• Quantity: -  Unit: -  Work Item: Drainage Pattern Analysis and Design (ensuring proper street drainage post-layout)
• Quantity: -  Unit: -  Work Item: Proposed Improvements Call-Outs (detailed construction notes referencing standard drawings/details)
• Quantity: -  Unit: -  Work Item: Design of Typical Cross Sections (reflecting existing and proposed improvements)
• Quantity: -  Unit: -  Work Item: Detailed Design of Improvements (curb tapers, stamped concrete median surface, signs, landscaping, tree wells, striping)
• Quantity: -  Unit: -  Work Item: Utility Coordination (submittal of preliminary horizontal layout to utility companies for confirmation and conflict check)
• Quantity: -  Unit: -  Work Item: Pothole Information for Utility Conflicts (obtaining for up to eight potholes)
• Quantity: -  Unit: -  Work Item: Adjustment of Facility Locations (to avoid or minimize conflicts, request relocation schedules)
• Quantity: -  Unit: -  Work Item: Utility Relocation Coordination (ensure utility companies schedule relocation construction)
• Quantity: -  Unit: -  Work Item: Obtaining Signatures from Vista Irrigation District (VID) on plans if water facilities are affected
• Quantity: -  Unit: -  Work Item: Construction Cost Estimates (preliminary at 60% design, updates at 90% and 100% design levels, including contingencies)
• Quantity: -  Unit: -  Work Item: Development of Project Specifications and Contract Documents (90% and 100% design levels, bid schedule, engineer's estimate, appendices, signed/sealed specifications)
• Quantity: -  Unit: -  Work Item: Caltrans Coordination (scope modification, PS&E package for Authorization to Proceed with Construction, addressing Caltrans comments)
• Quantity: -  Unit: -  Work Item: Construction Support for Design (responding to bidder questions, preparing addenda, attending pre-construction meetings, material submittals review, RFIs)
• Quantity: -  Unit: -  Work Item: Monument Preservation and Construction Staking (checking data, advising on design issues, obtaining private property access, preserving/referencing/replacing survey monuments)
• Quantity: -  Unit: -  Work Item: Control Stake Setting (Clearing, Slope, Intermediate slope, Fence, Rough grade, Final Grade, Drainage, Curb, Minor Structure, Abutment Fill, Wall, Major Structure – Ground, Major Structure – Superstructure, Miscellaneous stakes)
• Quantity: -  Unit: -  Work Item: Preparation of Cut Sheets and Other Documents for Staking Information
• Quantity: -  Unit: -  Work Item: Construction Material Sampling and Lab Testing (for aggregate base, Portland cement concrete, asphalt concrete prior to and during construction, in accordance with City's QAP)
• Quantity: -  Unit: -  Work Item: Geotechnical Observations During Construction (aggregate base and concrete placement)
• Quantity: -  Unit: -  Work Item: Independent Assurance Program (IAP) Testing (conducting/witnessing proficiency tests on sieve analysis, sand equivalent, cleanness value)
• Quantity: -  Unit: -  Work Item: Reporting (Daily field reports, monthly progress reports, final geotechnical report, results of acceptance testing)

NAICS Classification

NAICS 541330 – Engineering Services (Providing overall project engineering, design, geotechnical investigation, traffic analysis, and construction support for roadway improvements and safety features.), NAICS 541320 – Landscape Architectural Services (Providing landscape design for the raised medians as a subconsultant.), NAICS 541370 – Surveying and Mapping (except Geophysical) Services (Providing design surveying, topographic base mapping, and construction staking services.), NAICS 541380 – Testing Laboratories (Performing construction material testing, including sampling and lab/field testing of soils, aggregates, Portland cement concrete, and asphalt concrete.)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 11, 2025, and was last updated on December 19, 2025. All bids and/or proposals are due on January 22, 2026.

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All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Vista City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Vista City prior to bidding.