Unofficial Notice of Invitation to Bid (NIB)

San Jose City is seeking bids from qualified and interested contractors for the following project titled, Professional Property Management Services, identified under Solicitation ID: RFP CSJ HSG 12-16-2025. Work is to be performed near 200 E Santa Clara St, San Jose, CA 95113, USA in Santa Clara County.

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General Project Description

The City of San José Housing Department is soliciting proposals from qualified and experienced property management service providers to deliver comprehensive, reliable, and scalable maintenance services across the City's portfolio of Interim Housing (IH) sites, motel/hotel shelter sites, tent-based shelters, and supportive RV parking locations. These services include routine and preventive maintenance, janitorial services, emergency response, unit turnover, infrastructure repair, landscaping, pest control, and ongoing coordination with the Department and site operators to ensure habitability, safety, and functionality. The overall scope involves maintaining various types of shelter assets, including modular pods, hotel buildings, and tent areas, ensuring compliance with City codes and operational standards.

General Bid Items

Quantity: LS Unit: Service Work Item: Perform emergency repairs for conditions posing immediate health, safety, or structural risks (e.g., broken locks/security, severe plumbing/water intrusion, electrical hazards/power outages, structural damage).
Quantity: LS Unit: Service Work Item: Perform non-emergency maintenance and repairs for issues not posing immediate threat.
Quantity: LS Unit: Service Work Item: Execute basic cleaning and sanitation for unit turnover.
Quantity: LS Unit: Service Work Item: Conduct minor repair and maintenance for unit turnover.
Quantity: LS Unit: Service Work Item: Perform major repairs for unit turnover.
Quantity: LS Unit: Service Work Item: Perform final inspections and walkthroughs for unit turnover.
Quantity: LS Unit: Service Work Item: Provide routine janitorial maintenance.
Quantity: LS Unit: Service Work Item: Manage specialized waste (oil spills, vehicle-related fluid leaks, hazardous waste) at Supportive Parking Sites.
Quantity: LS Unit: Service Work Item: Conduct daily site walkthroughs to identify cleaning, safety, or maintenance needs.
Quantity: LS Unit: Service Work Item: Perform general landscaping services.
Quantity: LS Unit: Service Work Item: Implement fire hazard prevention.
Quantity: LS Unit: Service Work Item: Perform routine site infrastructure inspections and maintenance.
Quantity: LS Unit: Service Work Item: Conduct pest and rodent control inspections and treatments.
Quantity: LS Unit: Service Work Item: Perform outdoor tent maintenance for Navigation Sites.
Quantity: LS Unit: Service Work Item: Implement a comprehensive preventive maintenance program.
Quantity: LS Unit: Service Work Item: Quarterly HVAC filter replacements and servicing.
Quantity: LS Unit: Service Work Item: Monthly inspection and testing of fire safety equipment.
Quantity: LS Unit: Service Work Item: Conduct periodic inspections of resident rooms/units and common areas at Motel/Hotel and EIH sites.
Quantity: LS Unit: Service Work Item: Biweekly inspection of tents, portable facilities, and infrastructure at Tent-Based Shelter and Supportive Parking Sites.
Quantity: LS Unit: Service Work Item: Perform site readiness and weekly operational inspections at Seasonal Warming/Cooling Sites.

NAICS Classification

531311, 561720, 561730, 561710, 238220, 238210, 238320, 238330, 238160, 238990

Records and Due Date

This bid opportunity was entered into BidAmerica on December 19, 2025, and was last updated on March 3, 2026. All bids and/or proposals are due on March 31, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by San Jose City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from San Jose City prior to bidding.